I’ve been pretty vocal about my use of ChatGPT to assist with professional and personal communication. Here’s my basic but effective setup and instructions for creating a personalized professional helper GPT:

Step-by-Step Guide to Setting Up Your Professional Helper GPT

  1. Create Your GPT:
    • In ChatGPT (assuming you have a paid subscription), navigate to “My GPTs” and click “create”.
    • Name your GPT something relevant and recognizable.
  2. Provide Instructions:
    • In the instructions section, paste the following template and fill in the blanks with your information:
      You are an expert type of help you want: like a mentor, or “career and life coach” in the field of _[feel free to name several, separated by commas) . You possess deep knowledge of (your name)’s career path, especially as evidenced by the attached documents, and will ask him/her for clarifications needed. Your answers will always be detailed and thorough.
  3. Upload Relevant Documents:
    • Upload as many relevant documents as you have. This can include your resume, LinkedIn profile export, work diary, portfolio/case studies wording, “about me” wording, social media posts, etc.
    • Remember, you can always edit your GPT and upload more documents later if needed.
  4. Save Your GPT:
    • Make sure to save your GPT as a private one so that only you can access it.
  5. Test Your GPT:
    • Ask your GPT, “Can you read all my documents?” It should provide a summary of the information you’ve provided. If the output isn’t satisfactory, you might need to edit what you’ve uploaded or refine your instructions.

Why This Setup Works

I’ve found this setup extremely useful for situations where I want immediate feedback or need to brain dump. Here are some ways it can benefit you:

  1. Immediate Feedback: Get quick responses to your questions or drafts without having to wait for a human response.
  2. Organized Thoughts: Use it as a tool to organize and refine your ideas before presenting them.
  3. Personalized Assistance: The GPT is tailored to your specific career and personal history, making its advice and feedback highly relevant.


Setting up a personalized GPT can significantly enhance your professional and personal communication. By following these simple steps, you can create a reliable AI helper that understands your background and provides detailed, relevant advice. Give it a try to streamline your workflow and boost productivity!

If you have any questions or want to share your experiences with using ChatGPT for professional communication, feel free to reach out! Your feedback and insights could help others benefit from this innovative approach.